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Dept. of Materials Science and Engineering
Ph.D. program

The Thesis Oral Exam Procedure for PhD Program 

1. When the examination topic and date confirmed

Please input the thesis topic and advisor at [Student Information System]then print out Six sheets which are the :

1) Doctoral Dissertation Examination Application Form

2) Document Checklist for Doctoral Degree Examination Application

3) Qualification Form by Doctoral Degree Examination Committee

4) Advisor’s recommendation letter,

5) Approval sheet for PhD degree examination committee

6) Examination grading sheet

2. Propose the PhD degree examination application to faculty meeting

1) Two published SCI-papers or one published SCI-paper with impact factor >=3 (including paper list and articles)

2) Thesis (draft and abstract)

3) The advisor’s recommendation letter (signed by advisor)

4) The application for PhD degree thesis examination (signed by advisor)

5) The list of PhD degree examination committees (5~9 committee members, at least 1/3 members is off campus, is necessary. One, excluding advisor, of committee members should be a convener.)

6)Grade report within every year (To obtain the major credit points and pass the qualification examination and one of core subjects in advance. )

※  7) Complete "Seminar (5); Seminar (6); Seminar (7); Seminar (8)", and "Special Seminar in Engineering" courses.  ※

3. After faculty meeting passed, sent the application President for approval

1) Submit it to the superiors (After validation from the president, copy it to faculty office and stay the employment verification of committee.)

2) The record of faculty meeting

3) The application for PhD degree thesis examination

4) The Advisor recommendation letter

5) The list of PhD degree examination committees (5~9 committee members, at least 1/3 members is off-campus, is necessary.) 

6) Abstract and thesis draft (The format shall be same as the final thesis, the unfinished part of the content can be left in blank.)

7) Grade report within every year

8) The checking list of PhD degree examination (Check the documents are prepared completely in advance.)

9) The application for English version of graduation certificate.

 

4.The procedure of applying for the oral exam fee is as follows: 

Please submit the form before five days . : (The list of oral defense fee application form (English version )

1) Please contact staff Miss Lin (extension number: 3631): Be allowed to apply for the budget of oral defense fee. Please ask the committee to confirm the transferring account of bank ( post office) or paying the cash of  oral exam fee by applying in advance. 

2) Ask for the assistant of financial management in your LAB (laboratory) to Finish the next work, including of applying for cash from Campus in advance and reimbursing the expenses. (Look the example below

5. The day of oral examination

1) Confirm the oral examination fee and the traffic allowance to ever committee:

(i) inquiring about the bank of transfer-account or (ii) pay the cash.

2) Appeal all committee members to sign the approval sheet and the list for allowance of oral examination and transport

3) Give the oral examination grading sheet to oral examination committee members.

6. Within five day after the day of oral examination

(1) Send the signed approval sheet and PhD degree exam grading sheet to Ms. Yao in faculty office.

(2) Turn in  the signed list for allowance of oral exam and transport to Ms. Lin <in faculty office>. 

7. The school leaving processes

Before leaving the school, the school leaving application form must be signed by your advisor and every department technicians. Then, send it and one thesis copy (The color of cover should be sky blue.) to faculty office, one thesis copy with hardback (red color)to library.

8.Related Forms

(2) Document Checklist for Doctoral Degree Examination Application

(3) Qualification Form by Doctoral Degree Examination Committee

(4) Doctoral Dissertation Recommendation Form

(5) Authorized form and notice (Download from http://www-o.ntust.edu.tw/~lib/ETD-db/etheses_filing_en.html)

(6) A list of oral examination fee and the transport allowance document . (English version) ---->hand  in  Ms. Lin 

(7) Application form for certificate of academic degree

(8) Ph.D. and Master thesis format and electronic file attentions

(9) School Leaving Form

9.Thesis upload information

http://www-o.ntust.edu.tw/~lib/ETD-db/etheses_filing_en.html