The Thesis Oral Exam Procedure for Master Program

1. Confirmation of Thesis Topic Aligning with The Department’s Academic Field of Expertise

(1) Students must confirm with their supervisor during the initial stage of thesis writing that the topic and content of their thesis align with the department’s academic field of expertise.

(2) Starting from the 112 academic year (Aug. 2023), new graduate students must log into the "Thesis/Dissertation and Advisor Information System" to register the research objectives of their thesis.

(3) Students have to submit their thesis topic and an outline of their research objectives to the department to confirm whether the thesis aligns with the department’s academic field of expertise. This has to be done before the end of the semester prior to the degree exam, or, at the latest, before the 10-day of the university-wide course add-and-drop period deadline of the semester of the degree exam. The exact deadline within this period may be specified by their department. An exception applies to departments that conduct oral examinations for thesis research projects. In that case, students are required to verify that their dissertation is in line with the department’s academic field of expertise during the oral examination of the research project. Students who do not comply with these regulations are not eligible to apply for the degree exam.

(4) After confirmation by the department, if there is a need for minor modifications to the research topic or research objectives, students can still make changes through the system. During the degree examination, the examination committee will reconfirm whether the student's thesis aligns with the department's academic field of expertise again.

(5) The Academic Research Ethics Course must be completed during the first year of enrollment, and students who do not pass the course will not be eligible to apply for the degree exam.

(6) Please refer to the relation file "Guidelines for  Graduate Degree Theses. "

 

2. When the examination topic and date are confirmed,

Please input the thesis topic and advisor at [Student Information System], then print out three sheets which are (1)The Advisor’s Recommendation Letter, (2)Approval Sheet for Degree Examination Committee, (3)Examination Grading Sheet and (4)Thesis Academic Ethics and Authentication of Originality Statement from the system, respectively.

 

3. Please submit the following forms 10 days before the oral exam( to E1-243 Lecture Mikihuang):

(1) Master degree thesis examination application

(2) Please fill google forms (Link) and confirm with Lecture Miki Huand(E1-243).

(3) Application Form for Master Thesis title and abstract   (2023 fall admission)

(4) The Advisor's Recommendation Letter (Print from [Student Information System])

(5) Master Thesis Committee Member Recommendation Letter

(6)Thesis/Dissertation Turnitin Similarity Report( For the rules of the comparison percentage(%)：<30% (except for "experimental methods" and "reference"))

(7)Transcript for all semesters (Need to complete 24 credits course).

(8)-1 Complete "Seminar (1)", "Seminar (2)" and "Special Seminar in Engineering".(for old student e.g. M109~~/D109~~)

(8)-2 Complete  "Special Seminar in Engineering(1)" and "Special Seminar in Engineering(2)".(for new student e.g. M110~~/D110~~)

(9) A list of the oral examination fee & the traffic allowance document (English version ).

(10) Pass Intermediate level of the GEPT or other same level of English test( Please find the attached file ) and submit the official transcript English test.

 

4. The procedure of applying for the oral exam fee is as follows: The staff of accounting business on Miss Lin (ext.#3631) .

(1)Downloading the File,  the application form for the oral examination fee & the traffic allowance (English version ), gets a  permit by your advisor to sign for the actual expense of the oral defense document. Then, submit your application form to the department’s accountant for a registration procedure of the finacil & managerial  accounting.

(2) After a return of  registered application form , asking for your accounting assistant in your LAB (laboratory) to finish the account reimbursement by account system . (Look the example below) ...   

Under some situation , especially the period of the sever COVID-19 pandemic has different  types of payment in ttaffic allowance .    Notice of the type of Thesis / Dissertation Defense :

A. By video conference : The payment of the transportation on other Institute is (NTD=)0.

B. On-site meeting : The payment of the transportation on other Institute is depands on the standard list of application form.

 

5. The day of oral exam

(1) Confirm and sign the document of oral examination fee to per committee:

      V(i) Inquiring of per committee about the certain form of their personal information  and bank accounts.

      V(ii) A list of oral exam fee and the traffic allowance.  

(2)  Approval Sheet for Degree Examination Committee need to be signed by all committee members.

(3) Submit Examination Grading Sheet to committee members.

 

6. Submit the following sheets within five days after the oral test.

(1) Return ''signed'' Approval Sheet for Degree Examination Committee and Examination Grading Sheet to  Lecturer  Huang  ( #6542 Office: E1-243) 

(2) Return the form of oral exam fee in having been applied reimbursement , a list of bank accounts to the staff of accounting business on Miss Lin (ext.#3631).

 

7. Graduation Procedure

(1). Please fill the student information form on page(https://reurl.cc/2zLVNn).

(2). Please go to the Student System to print out the School Leaving Form.

(3). Submit one paperback thesis copy light green to Lecturer  Huang  ( #6542 Office: E1-243) , and one thesis copy (green) to the library. 

(4). Please discuss withthe graduates for thesis/dissertation embargo in advance.

(5). The procedure of upload thesis. →https://etheses.lib.ntust.edu.tw/en/help/aboutedit/ 

 

8. Related Forms

(1) Master degree thesis examination application

(2) Master Thesis Committee Member Recommendation Letter

(3)  A list of the oral examination fee & the traffic allowance document (English version ) ;  the certain form of their personal information  and bank accounts.

(4) Oral Examination Committee Member Appointment Letter

(5) Ph.D. and Master Thesis Format and Electronic File Attentions

(6) Department Leaving Form (Please go to the Student System to print out the  School Leaving Form.)

(7) Thesis/dissertation embargo 

 

9. English Language Course of Regulation and Requirements for International Graduate Degree Students

(1)International students must pass Intermediate level of the GEPT or other same level of English test( Please find the attached file )before graduation.

(2)International students should submit the official transcript of the GEPT or other same level of English test while applying for oral exam.

(3)Please follow the regulation after international students 2021 fall admission.

(4)Other unmentioned matters would be in accordance with School/ Department regulations.

(5) Regulation File