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Ph.D. program

The Thesis Oral Exam Procedure for PhD Program 

1. When the examination topic and date confirmed

Please input the thesis topic and advisor at [Student Information System]then print out Six sheets which are the :

   (1) Doctoral Dissertation Examination Application Form

   (2) Document Checklist for Doctoral Degree Examination Application

   (3) Qualification Form by Doctoral Degree Examination Committee

   (4) Advisor’s recommendation letter,

   (5) Approval sheet for PhD degree examination committee

(6) Examination grading sheet

2. Propose the PhD degree examination application to faculty meeting

   (1) Two published SCI-papers or one published SCI-paper with impact factor >=3 (including paper list and articles)

  (2023 spring admission) One published SCI-paper(<10% interrelated category), and The research institution of first author in the paper should be the student or the advisor.

   (2) Thesis (draft and abstract)

   (3) The advisor’s recommendation letter (signed by advisor)

   (4) The application for PhD degree thesis examination (signed by advisor)

  (5) The list of PhD degree examination committees (5~9 committee members, at least 1/3 members is off campus, is necessary. One, excluding advisor, of committee members should be a convener.)

   (6) Grade report within every year (To obtain the major credit points and pass the qualification examination and one of core subjects in advance.)

   (7-1Complete "Seminar (5); Seminar (6); Seminar (7); Seminar (8)", and "Special Seminar in Engineering" courses. (for old student e.g. D109xxxx)

   (7-2Complete "Special Seminar in Engineering(1)" and "Special Seminar in Engineering(2)" courses. (for new student e.g. D110~~)

   (8) Transcript for all semesters (Need to complete 18 credits course).

 

 

 

3. After faculty meeting passed, sent the application President for approval

1) Submit it to the superiors (After validation from the president, copy it to faculty office and stay the employment verification of committee.)

2) The record of faculty meeting

3) The application for PhD degree thesis examination

4) The Advisor recommendation letter

5) The list of PhD degree examination committees (5~9 committee members, at least 1/3 members is off-campus, is necessary.) 

6) Abstract and thesis draft (The format shall be same as the final thesis, the unfinished part of the content can be left in blank.)

7) Grade report within every year

8) The checking list of PhD degree examination (Check the documents are prepared completely in advance.)9) The application for English version of graduation certificate.

4. The procedure of applying for the oral exam fee is as follows: The staff of accounting business on Miss Lin (ext.#3631) .

 (1) Downloading the File ,  the application form of oral examination fee & the traffic allowance (English version ), gets a  permit  by your advisor to sign for the actual expense of oral defense document .Then, submit your application form to the department’s accountant  for  a  register  procedure  of  the finacil & managerial  accounting.

  (2) After a return of registered application form , asking for your accounting assistant in your LAB (laboratory) to finish the account reimbursement by account system (Look the example below) ...   

      Under some situation , especially the period of the sever COVID-19 pandemic has different  types of payment in ttaffic allowance .

        Notice of the type of Thesis / Dissertation Defense :  @1. By video conference : The payment of the transportation on other Institute is (NTD=)0.  @2. On-site meeting : The payment of the transportation on other Institute is depands on the standard list of application form.

5. The day of oral exam

 (1) Confirm and sign the document of oral examination fee to per committee:

     V (i) Inquiring of per committee about the certain form of their personal information  and bank accounts.

V (ii) A list of oral exam fee and the traffic allowance.  

 (2) Approval Sheet for Degree Examination Committee need to be signed by all committee members.

 (3) Submit Examination Grading Sheet to committee members.

6. Submit the following sheets within five days after the oral test

(1) Return ''signed'' Approval Sheet for Degree Examination Committee and Examination Grading Sheet to  Lecturer  Huang  ( #6542 Office: E1-243) 

(2) Return the form of oral exam fee in having been applied reimbursement , a list of bank accounts to the staff of accounting business on Miss Lin (ext.#3631).

7. The school leaving processes

   (1). Please fill the student information form on page(https://mse.ntust.edu.tw/p/423-1019-1414.php?Lang=zh-tw).

   (2). Please go to the Student System to print out the School Leaving Form.

  (3). Before leaving the school, the school leaving application form must be signed by your advisor and every department technicians. Then, send it and one thesis copy (The color of cover should be sky blue.) to faculty office, one thesis copy with hardback (red color)to library.

   (4).Please discuss withthe graduates for thesis/dissertation embargo in advance.

 

8.Related Forms

(2) Document Checklist for Doctoral Degree Examination Application

(3) Qualification Form by Doctoral Degree Examination Committee

(4) Doctoral Dissertation Recommendation Form

(5) Authorized form and notice (Download from http://www-o.ntust.edu.tw/~lib/ETD-db/etheses_filing_en.html)

(6)The list of oral examination fee and the transportation fee document (English version )--->hand  in  Ms. Lin 

(7) Application form for certificate of academic degree

(8) Ph.D. and Master thesis format and electronic file attentions

(9) Please go to the Student System to print out the Student Leaving Form.

9.Thesis upload information

http://www-o.ntust.edu.tw/~lib/ETD-db/etheses_filing_en.html